Travel & Expenses

Business travel, minus the paperwork

Plan trips, advance the cash and retire every expense in one flow. Travellers move fast, finance keeps control and nobody chases receipts at month end.

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HRFlex · Travel & Expenses

Product offsite · Nairobi

Approved

12 to 14 August · Amara Obi · People Operations

Trip budget

₦700,000

Cash advance

₦450,000

Retired so far

84%

Itinerary and costs

Flight · LOS to NBO

₦280,000

Booked

Hotel · 3 nights

₦310,000

Booked

Local commute

₦45,000

Pending

₦70,000 unspent on advance · recovers automatically in July payroll

Inside Travel & Expenses

From approval to reconciliation, one flow

Three modules share the same trip record, so advances, expenses and itineraries always reconcile without a spreadsheet.

Cash Advance

Money before the trip, not after

Employees request an advance against an approved trip or task, and it disburses with the next payment run. Everyone knows how much went out, what it was for and what is still open.

  • Advance requests tied to trips
  • Policy limits per grade
  • Disbursement with payroll or on demand
  • Open advance tracking
See Cash Advance in a demo

Trip advance

₦450,000

Requested

12 July

Approved

Same day

Disbursed

With July payroll

Within policy limit for grade L4

Expense Request and Retirement

Every amount accounted for

Receipts are captured on the go and matched against the advance. Retirement happens line by line, approvers see the evidence and can trigger reimbursement, or retirements .

  • Receipt capture on mobile
  • Line by line retirement
  • Approval with evidence attached
See Expense Request and Retirement in a demo

Retirement · Nairobi trip

84% retired

Hotel · 3 nights

₦310,000

Approved

Meals

₦48,000

Approved

Airport taxi

₦22,000

Pending

₦70,000 unspent · recovers automatically in July payroll

Travel and Trips

Trips planned in one place

Build a trip with flights, lodging and ground transport, route it for approval and keep every document attached. Travellers see one itinerary and finance sees one cost.

  • Trip requests with full itinerary
  • Multi step approvals
  • Budget against actual per trip
  • Documents on the trip record
See Travel and Trips in a demo

Lagos to Nairobi

12 to 14 August

Flight · LOS to NBO

Booked

Hotel · Westlands

Booked

Airport pickup

Scheduled
Budget used₦635,000 of ₦700,000

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One platform and one employee record, from the first application to the final payslip. See it running on your own processes.

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